COOKIE POLICY

Effective date: 2 October 2025
Data controller: PREPARING BUSINESS LTD
Company no.: 16107292
Registered office: 12 Skinner Lane, Leeds, England, LS7 1DL
Service / Site: https://shapeai.co.uk
Contact: info@shapeai.co.uk

1. Overview

This Cookie Policy explains how ShapeAI uses cookies and similar technologies on the Site. It complements the Privacy Policy. By using the Site or interacting with the cookie banner you may accept, reject or customise non-essential cookies.

2. What are cookies?

Cookies are small text files stored on your device. Similar technologies (localStorage, sessionStorage, pixels) perform comparable functions. They help the Site function, remember preferences, secure sessions, measure performance and — with consent — support analytics and marketing.

3. Categories of cookies we use

Essential / Strictly necessary: session, authentication, checkout references (required for login and token top-up).
Functional: UI preferences, saved generator settings.
Performance / Analytics: usage metrics, error tracking. May operate under legitimate interests or consent.
AI quality & diagnostics: ephemeral identifiers to correlate model requests with non-identifiable diagnostics. Consent requested for analytics-style collection.
Security / Anti-fraud: bot detection and payment security (may operate under legitimate interests).
Marketing / Advertising: campaign tracking and remarketing — requires explicit consent.

4. Typical cookies (examples)

Illustrative examples (replace with live names in cookie control panel):

shapeai_session — session login (Essential) — lifetime: session.

csrf_token — CSRF protection (Essential) — lifetime: session.

consent_v1 — stored consent version (Functional) — 6–12 months.

ui_prefs — UI preferences (Functional) — ~6 months.

perf_metrics — analytics (Performance) — 1–3 months.

ai_quality_id — AI diagnostics correlation (AI quality) — short (minutes–hours).

tokens_txn — checkout transaction ref (Payment flow) — short.

campaign_src — marketing attribution (Marketing) — 30–90 days.

5. Consent and lawful basis

Essential cookies are used without consent.
Non-essential cookies are set only after consent via the cookie banner, except where legitimate interests apply (narrow security/analytics). You may withdraw consent anytime.

6. How we record and retain consent

We record consent with banner text/version, ISO 8601 timestamp and technical metadata (IP, user-agent). Consent records retained 24 months minimum and up to 6 years for disputed/enterprise matters.

7. Third parties and international transfers

Third parties (payment processors, AI providers, hosting, analytics) may set cookies and process data outside the UK/EEA. Where transfers occur we use UK adequacy, Standard Contractual Clauses or equivalent safeguards. Live list of providers available in cookie control panel.

8. How to manage or withdraw consent

Use cookie banner to accept/reject or open settings.
Use Manage Cookies link in footer to change preferences.
Remove cookies via browser settings (this may impair functionality).

9. Consequences of withdrawing consent

Withdrawing consent may affect features (e.g., analytics, AI diagnostics, personalised ads, some debugging ability). You may be logged out or lose saved preferences.

10. Changes to this Policy

We may update this Policy; material changes will be notified.

11. Contact

For cookie questions contact:

Email: info@shapeai.co.uk

Postal: PREPARING BUSINESS LTD — 12 Skinner Lane, Leeds, England, LS7 1DL